Welcome To Ascribe - Applying For The Production Scheduler and Administrative Assistant Position

 Ascribe Marketing Communications Inc. is hiring a Production Schedule and Administrative Assistant 


Are you a master scheduler who can plan, organize, then quickly replan and reorganize tirelessly based on daily project shifts? A strong problem-solver with personal discipline able to keep a high-performance team on-system, and workflow on track and in order? A team leader able to proactively anticipate challenges and work collaboratively to address them?

Are you comfortable working in a fast-paced environment, maintaining diligent focus on the details that matter and bringing calm confidence amid a dense schedule of activity? Do you keep an eye on results while being busy with tasks?

Are you professional, systematic and sharp-minded, with excellent verbal and written communication skills, comfortable working for an energetic entrepreneur with a direct communication style?

As Ascribe’s Production Scheduler and Administrative Assistant, you will:  

  • Apply Ascribe’s decision-making principles in planning and replanning time and prioritizing activities
  • Manage the company’s meeting calendar and production schedule
  • Conduct daily check-ins with editorial team members to monitor progress against targets and make dynamic adjustments
  • Monitor the CEO’s daily calendar to ensure achievability
  • Carry out the company’s daily and weekly checkpoint procedures with reliable consistency to ensure workflow is optimized and workload remains balanced
  • Post client files to the company’s centralized storage as needed
  • Support the President’s business development, sales and marketing activities as needed

 

REQUIRED SKILLS AND EXPERIENCE  

  •  Experience with production/resource planning
  •  Diploma or degree in Business, Office Administration and/or Communications/Marketing
  • Excellent verbal, written and email communication skills
  • Skilled use of Microsoft Office (Word, Excel, PowerPoint)
  • Experience in a customer service role an asset

About Ascribe Marketing Communications 

Ascribe is an Ottawa-based marketing writing agency with a reputation for delivering writing of the highest quality, enabled by smart process and supported by attentive client service. Our team of journalistic-minded writers and editors shares the philosophy that great writing begins with great thinking. We bring intelligence, a strategic sensibility and a storytelling instinct to each assignment, drawing on exceptional experience creating content for marketing campaigns, videos, websites, articles, annual reports, white papers and more. We are a valued extension of our clients’ marcom teams—local, national and multinational organizations including Nokia, the Mental Health Commission of Canada, Bell, Business Development Canada, the Canadian Medical Association and the Royal Canadian Mint,.

 

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