Welcome To triOS College - Applying For The Administrative Assistant (Part-time)- London Position

Job Title: Administrative Assistant (Part-time)

Company: triOS College

Location: Onsite, London Campus located at 520 First Street, London, ON N5V 3C6.

Hours: Part-time hours.

- Initially: Saturdays and Sundays, 8:00 am - 5:30 pm

- Effective July 6th, 2025: Wednesdays as well, 6:00 pm - 10:00 pm

Start Date: March 24, 2025

About Us:

triOS College is a Canadian Registered Private Career College in Ontario. We strive to be the very best at what we do, both in the eyes of our students and coworkers. It is the dedication of our employees that has resulted in being recognized as one of Canada’s Best Managed Companies for 14 consecutive years. Our college was founded on familial values, and these have been retained for the last 32 years.

At triOS, we're not just looking for employees; we're seeking passionate individuals who want to join our mission to work collaboratively towards our common goal of preparing job-ready graduates. We're a dynamic, innovative, and fast-growing organization that thrives on pushing the boundaries of what's possible. If you're ready to share your expertise and ignite the spark in the minds of eager learners, this is the place for you!

Primary purpose:

The main purpose of the Administrative Assistant (AA) is to be the indisputable manager of first impressions. The demands placed on this position require that the employee be very friendly, confident and organized. One of the major purposes of this position is to provide a point of contact for all persons who visit or contact triOS ensuring that everyone feels good about their first impression.

The AA will support the vision, mission, and values of triOS College while contributing to a positive, supportive and student-focused team environment of respect, integrity, dedication and readiness; embracing diversity and fostering inclusion.

What you’ll be doing:

Manage and direct incoming telephone calls.
Provide administrative support to the Acupuncture Clinic.
Greet all visitors to the campus.
Carry out campus opening and/or closing procedures if required.
Manage and maintain common areas (kitchen, lobby, meeting rooms, etc.).
Provide support to Campus Director, Program Administrator, Education Consultants, Employment Specialists and Financial Aid Officers.
Provide administrative support to support daily campus operations.
Monitor entrance testing for potential students and record results.
Handle payments for new clients and students.
Updates files/records/checklists related to the admissions process.
Follow up with all students to collect admissions requirements and upload in the system.
Responsible for All Entrance Requirements Met checklist items.
Manage and maintain stationary levels and consumables.
Make calls to absent students on a daily basis as per the attendance policies and procedures.
The duties and responsibilities listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the role expectations if the work is similar, related, or a logical assignment to the position

What you bring to the position:

Minimum college diploma from a business-related program.
Minimum of one (1) year experience in a related occupation.
1-2 years of proven success in customer service is required.
Proficient in using office software and communication tools such as Microsoft Office Suite, email, and phone systems.
Excellent communication skills.
Strong organizational skills to manage multiple tasks and priorities efficiently.
The ideal candidate should possess a warm, caring, and friendly demeanor to create a welcoming environment for students and visitors.

How to Apply:

If you're ready to embark on this thrilling journey with us, please apply directly through the "Apply" button on our website or the job posting platform.

Additionally, please note that a mandatory assessment is part of our application process. Your participation in the assessment is a crucial step in our selection process, allowing us to better understand your qualifications and fit for the role.

We are committed to building an intentionally inclusive environment that engages, supports, and empowers diversity and belonging in the workplace and communities we serve.

We are proud to be an equal opportunity employer and welcome applications from candidates regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Applicants with disabilities may notify us of any reasonable accommodations needed to support your participation in the recruitment process.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Start Your Application