Welcome To One Voice One Team - Applying For The Reception & Administrative Coordinator (Ontario) Position

 

*CURRENTLY ONLY ACCEPTING APPLICANTS WHO RESIDE IN THE GREATER TORONTO AREA. WE CANNOT ACCEPT YOUR APPLICATION IF YOU DO NOT LIVE IN THE PROVINCE OF ONTARIO*

Deadline to apply: March 28th, 2025

 

We are currently recruiting for the position of Reception & Administrative Coordinator. As part of the hiring process, you will be subjected to complete an online assessment which may be considered lengthy.

By completing this online pre-interview assessment, our organization “One Voice One Team” will be able to assess the goals, characteristics and skills of each candidate, allowing us to identify the candidates that best align with our values and mission. 

 

About One Voice One Team  

One Voice One Team Youth Leadership Organization is a non-profit registered charity founded in 2008. Our mission is empowering youth to utilize their extraordinary leadership skills and talents to make a difference in their lives and the lives of others.  We do this by providing character-based leadership programs, workshops, assemblies and community service. With fun physical and cognitive activities, we introduce and emphasize positive values to enable youth to see beyond their circumstances and lead with purpose.

 

Position Description 

We are looking for a highly organized, proactive and people-oriented professional to manage our front desk and administrative operations. Our work is fast-paced, mission-driven, and deeply rewarding. We are looking for a Reception & Administrative Coordinator who thrives in a dynamic environment, loves organization, and is passionate about making a difference. If you are a highly organized, proactive, and a people-oriented professional who get's excited at the thought of being the first point of contact for an organization, then this is the career position for you.
As first point of contact you would be the welcoming face and voice of One Voice One Team, ensuring smooth day-to-day operations, while supporting the team with key administrative tasks. This position will allow you to work in collaboration with a mission-driven team committed to empowering youth and their communities.
If you have a passion for systems, structure, and connecting with people, while keeping an office running like a well-oiled machine, this role is for you!

 

Qualifications

• 2+ years of work or lived experience that has helped you develop strong administrative and organizational skills
• Experience in a non-profit setting (and a strong passion for making a difference) is preferred
• Excellent organization & attention to detail (you thrive on keeping things organized and neat)
• Highly proactive—you don’t wait for direction; you take initiative and solve problems and have high discernment
• Strong problem-solving skills and discernment, with the ability to navigate unexpected challenges
• Strong sense of self-accountability
• Confidence & Communication Skills—whether handling a call, an inquiry, or an urgent request, you remain professional and composed
• Proficiency in Microsoft Suites (Excel, Word, Outlook, etc.) required

Tasks & Responsibilities 

• Front Desk & Client Relations: Greet visitors, answer calls/emails, and provide excellent support
  to staff, partners, and program participants.

• Administrative Support: Handle scheduling, document preparation, data entry, and office
  management with efficiency and accuracy.

• Event & Meeting Coordination: Organize logistics for meetings, workshops, and events, ensuring
  seamless execution, and manage the organization’s calendar.

• Process Improvement: Identify ways to improve systems and workflows to increase operational
  efficiency.

• Sales & Fundraising Support (desired): Assist with outreach, and partnership follow-ups where
  needed.

 

Compensation: Salary $45 - $52k (based on experience) + Benefits.

Location: In-person workplace in Brampton, ON.

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