Welcome To County of Inverness Municipal Housing Corporation - Applying For The Human Resources Benefits Coordinator / Administrative Associate Position

Title: HR Benefits Coordinator / Administrative Assistant

Job Type: Permanent Full time

Closing Date: Until filled

Work Location: Inverary Manor (Inverness, NS) with required travel to Foyer Père Fiset (Chéticamp, NS)
Number of Positions: 1

 

We are searching for a HR Benefits Coordinator / Administrative Associate to join our team based in Inverness, Nova Scotia. 

What we offer:

• Hourly wage range: $22.00 - $25.00 /hr ($45,760 - $52,000)
• Comprehensive health and dental benefits plan (eligible upon hire for part-time and full-time staff) including travel insurance and an Employee and Family Assistance Program
• Vacation accrual
• Pension plan with employer contribution
• A $1,000 retention bonus in return for a 2-year commitment (paid upon completion of probationary period)

Position Summary:

The Human Resources Benefits Coordinator / Administrative Associate provides essential support to the HR department, ensuring efficient delivery of human resource services across two long-term care facilities. This position plays a key role in the administration of employee benefits, onboarding, document and data management, and general HR operations. Reporting to the Director, HR Services, the successful candidate will contribute to a positive employee experience while ensuring compliance with internal policies and external regulations.

Key Responsibilities:

1. Benefits Administration

• Administer employee benefits plans (medical, dental, life insurance, AD&D, etc.) for Inverary Manor and Foyer Père Fiset staff
• Process enrolment, changes, and terminations of benefits in coordination with the group benefits provider
• Respond to employee inquiries regarding coverage, claims, and eligibility
• Track and maintain records of leave of absences (LOAs), Workers’ Compensation Board (WCB) claims, and return-to-work cases
• Liaise with the Finance Department and Scheduling teams to resolve benefits and payroll-related issues

2. Onboarding & Orientation

• Conduct employment verification processes such as reference checks, criminal record checks, and vulnerable sector checks
• Review and follow up on onboarding documentation (e.g., tax forms, direct deposit, benefit enrolment) for completeness and accuracy
• Coordinate initial orientation, including Welcome Package delivery and basic work environment overview
• Support Neighbourhood Directors in standardizing onboarding practices across both homes

3. Administrative & HR Support

• Prepare offer letters, employment forms, and immigration-related documentation for HR files or legal submission
• Maintain and update internal HR spreadsheets tracking employee status, certifications, anniversaries, etc.
• Digitally organize employee files and HR documents using OneDrive and other cloud systems
• Track participation in funding and education programs (e.g., bursaries, Grow Your Own CCA programs)
• Liaise with Finance on items like employee expense reimbursement or education stipends
• Assist in streamlining document control systems, including the transition from paper to digital files

4. Additional Support Duties

• Assist the Director, HR Services with ongoing HR initiatives, including policy development, employee communications, and compliance reporting
• Provide back-up administrative support during peak periods or staff absences
• Maintain confidentiality and security of employee data in accordance with applicable laws and policies

Qualifications & Skills:

• Post-secondary education in Human Resources, Business Administration, or a related field preferred
• Minimum 1 year of experience in HR or administrative support (experience in healthcare or unionized environment considered an asset)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and cloud-based document systems (e.g., OneDrive)
• Strong organizational and time management skills with the ability to multitask and prioritize
• Excellent written and verbal communication skills
• Ability to maintain discretion and confidentiality at all times
• Strong attention to detail, accuracy, and accountability
• Willingness and ability to travel between work sites (Inverness and Chéticamp)

Working Conditions:

• Primarily office-based role with regular interaction with staff, management, and benefit providers
• Travel between Inverary Manor and Foyer Père Fiset is required
• Occasional extended hours during onboarding cycles, reporting deadlines, or implementation of new HR programs

About CIMHC:

The County of Inverness Municipal Housing Corporation (CIMHC) operates two long-term care homes—Inverary Manor in Inverness and Foyer Père Fiset in Chéticamp—serving Cape Breton communities with compassionate, person-centred care. We are committed to creating meaningful employment opportunities while delivering the highest quality of care to our residents.

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