Organize, verify time sheets & prepare payroll input on a weekly basis. Verify work orders & put in job files along with other related documents. Assign job numbers & open job files. Collect & input supplier invoices & client invoices in SIMPLY ACCOUNTING. Using Simply Accounting log the customer payments & fill out the bank deposit book. Prepare & review suppliers statements on a monthly basis to have them submitted to the Office Manager for payment. Prepare, review & call clients for outstanding invoices that are 60 to 90 days overdue. Keep filing systems up-to-date, add or remove old files to be shredded, open and organize customer & supplier files. Answer the phones & routing the calls/requests to the appropriate person. Assist the President, Estimator & Office Manager to locate certain documents & job files. Obtain Certificates of Insurance and WSIB clearance certificates for our clients upon their request while verifying their expiry dates. Also submit once a month the RRSP contributions. Attach credit card receipts to their statements & log expenses in Simply Accounting. Reconciling the bank statement & assist the Office Manager in preparing the HST & WSIB remittances on a monthly basis. Log & keep up to date the apprentice hours & banked hours for all employees.
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