Position Summary
The AP/AR Specialist is responsible for managing the full accounts payable and receivable cycle, ensuring accurate processing of invoices, timely collections, proper vendor payments, and maintaining organized financial records. This role also supports payroll preparation by entering employee timecards. The position ensures accounting accuracy and compliance with company policies.
Key Responsibilities
Accounts Payable (AP)
- Receive, review, and verify invoices and expense reports.
- Ensure proper coding, approvals, and compliance with company policies.
- Enter invoices into the accounting system accurately and on time.
- Prepare weekly cheque runs, EFTs, or online payments.
- Reconcile vendor statements and resolve discrepancies.
- Maintain up-to-date vendor files and obtain required documentation.
- Monitor AP aging and ensure timely payments.
Accounts Receivable (AR)
- Issue customer invoices and statements according to billing schedules.
- Open storage accounts in Moveware for all new shipments and those already in storage.
- Update IN/OUT storage dates.
- Create Advice of valuation protection and Warehouse receipts for each customer.
- Collect deposits and final payments for the moves and follow up on any outstanding balances.
- Apply customer payments (cheques, credit cards, EFTs) to the correct accounts.
- Monitor AR aging and follow up on overdue accounts professionally.
- Investigate and resolve payment discrepancies or short-payments.
- Process customer refunds or credits as required.
- Maintain accurate customer account information.
Payroll Support
- Enter employee time cards accurately and in a timely manner.
- Verify hours submitted and follow up on discrepancies.
- Ensure proper coding of labour hours to departments, jobs, or cost centres.
- Support payroll processing by providing accurate timesheet data.
General Accounting Support
- Assist with the month-end close by preparing reconciliations and reports.
- Maintain organized filing systems for AP, AR, and payroll documentation.
- Communicate with vendors and customers regarding account inquiries.
- Support internal and external audits by providing required documentation.
Skills & Qualifications
- Minimum 2 years of experience in AP/AR or general accounting.
- Strong attention to detail and high accuracy.
- Proficiency in accounting software.
- Ability to manage deadlines and prioritize multiple tasks.
- Excellent communication and problem-solving skills.
- Understanding of basic accounting principles; payroll experience is an asset.
Contract length: 6-month contract with the possibility of a full-time opportunity.
Expected hours: 40 hours per week
Location: 25 Metropolitan Rd, Scarborough, ON M1R 2T5
Work Location: In person
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