Welcome To Creative Saskatchewan - Applying For The Executive Liaison Position

JOB TITLE: Executive Liaison

REPORTS TO: CEO

STATUS: Full-time, permanent, 37.5 hours per week

out-of-scope, non-management

PAY BAND: $54,290 - $65,148

LOCATION: Creative Saskatchewan

#208 – 1831 College Avenue

Regina, SK S4P 4V5

Note: Hybrid role

JOB SUMMARY:

Creative Saskatchewan is seeking an Executive Liaison to support the CEO and leadership team in driving the Agency’s mission forward. In this role, you’ll coordinate Board and committee meetings, record minutes, and provide administrative and project support across the organization. As a key connector within the Agency, you’ll help ensure smooth operations and contribute to initiatives that strengthen Creative Saskatchewan’s impact.

WHO WE’RE LOOKING FOR:

You understand the vital role Saskatchewan’s creative industries play in strengthening our economy, and you’re eager to contribute to the success of the entrepreneurs who power it. You’re organized, adaptable, and energized by bringing order to busy projects and fast-moving environments. You’re comfortable with Microsoft Office 365, confident with spreadsheets, and ready to dive into new systems and processes. Most importantly, you’re enthusiastic about supporting a small, dedicated team, lending your skills across a variety of administrative tasks and helping ensure the office runs smoothly.

RESPONSIBILITIES:

This position works within the policies established by the Creative Saskatchewan Board of Directors to ensure effective, accurate, and efficient administration of the numerous activities of the Agency. Duties will include, but not be limited to, the following:

Board Support:

Attend and coordinate all Board and Committee meetings (three meetings per quarter and as needed);
Set meeting dates;
Process e-votes;
Prepare meeting minutes within prescribed time-frames;
Work with the Board Chair and CEO to prepare all materials for agenda packages and upload files to the board portal;
Maintain board and committee annual work plans;
Prepare meeting rooms, including technical set-up, catering needs and take-down;
Prepare electronic meeting methods including sending Zoom invites and Microsoft Outlook Calendar invites and doodle polls; and
Process Board Members expense claims.

Records Management:

Organize, maintain, and dispose of required electronic and paper records according to the Government of Saskatchewan, Provincial Archives, & Government Records Center)

Administrative support:

Manage the CEO’s calendar;
Provide administrative support to the CEO including booking meetings; responding to emails, and writing correspondence;
Provide administrative support to the Program Team, such as booking meetings;
Order office supplies and, oversee receipt of goods;
Assist/support staff with their respective duties, such as providing event and program assistance, assisting with research and information gathering; and
Book flights and hotels for staff, Board, and clients/stakeholders as required.

Reception & Front-Line Support:

Serve as the first point of contact at the front reception area, greeting visitors and providing a welcoming, professional presence;
Monitor and respond to the Agency’s general phone line and email inbox, offering polite and helpful assistance;
Assess incoming questions and connect callers, visitors, and email inquiries to the appropriate department or staff member;
Manage the office lock box, sort and distribute incoming mail, and ensure outgoing mail is prepared appropriately; and
Welcome guests arriving for meetings, notify the appropriate staff member, and ensure visitors are comfortably directed to the waiting area as needed.

KNOWLEDGE, SKILLS & ABILITIES:
The Executive Liaison requires knowledge, skills and abilities in the following areas to be successful:

Project management (as an individual and as part of a team)
Verbal and written communication
Records management
Detail oriented and highly organized
Ability to multitask and prioritize
Excellent note taking skills
Solutions-oriented approach to troubleshooting issues
Outstanding customer service with a positive outlook
Knowledge of Microsoft 365 including SharePoint

The following may be considered an asset in this role, but are not a requirement to apply:

Experience supporting a Board of Directors, governance body, or executive leadership team.

Previous work in the creative industries or in a public agency, nonprofit, or cultural organization.

Familiarity with project management tools or workflow platforms (e.g., Asana, Trello, SharePoint workflows).

Experience organizing events, workshops, or multi-stakeholder meetings.

Comfort working with digital record-keeping systems or board management software.

Knowledge of Saskatchewan’s creative sector ecosystem and its key stakeholders.

Post-secondary training in administration, business, communications, or a related field.

This position requires a diverse skill set. To support this requirement, Creative Saskatchewan provides training and professional development opportunities that supplement and expand its employees’ skills.

BENEFITS TO YOU:

In addition to a generous compensation package, which includes a competitive salary, benefits package, pension plan, paid leave (including vacation, sick, and special). Creative Saskatchewan also offers the following non-monetary benefits to its employees:

Flexible working schedule, including the option to work remotely up to two days per week.

Friendly, welcoming staff of both introverts and extroverts who regularly participate in team-building and social activities celebrating group wins.

Free scramble parking with electrical plug in.

Commitment to inclusion, diversity, equity, and accessibility in our office culture, services, and governance.

Modern, productive, and ergonomic workspace in a stunning heritage building that doubles as the provincial production studios in Wascana Park.

Active commitment to paid professional development.

Artsy atmosphere amid plant-lovers.

HOW TO APPLY:

To begin our process, please apply on TalentSorter.

You may feel that this questionnaire asks some unusual questions – don't worry! These are simply designed to highlight candidates who would be a great fit for our team.

THE PROCESS:

Once you have completed our initial questionnaire and uploaded a resume and cover letter, successful candidates will move on to the interview process. You will be notified either way.

To ensure the best possible fit for our team, our interview process is in four parts.

Phone interview

In person / Zoom interview

PXT Assessment

Final interview

Deadline to apply: March 20th, 2026, at 4:00 PM SK time

A NOTE TO POTENTIAL APPLICANTS:

We know that applying for jobs can be intimidating. We also know that this is especially true for folks from equity-deserving communities and communities owed reparations due to racist systems.

Creative Saskatchewan works daily to better understand and promote diversity and inclusion in all that we do. We acknowledge the economic and social benefits of equitable participation and the relevant contributions of all locations, cultures, genders, ethnicities, ages, and abilities. We have a committee of members from every department on our team to ensure this work never stops, and that our office is a safe and welcoming space for everyone. You can read our Diversity Statement here.

To anyone reading this job posting who worries that they might not have all the qualifications or if they are ‘good enough’, we say to you: be bold, apply, and be yourself!

ABOUT CREATIVE SASKATCHEWAN:

Creative Saskatchewan is the economic development agency for Saskatchewan’s creative industries. We are also the official film commission for the province.

We unlock the potential of Saskatchewan’s creative industries and fuel the economic engine of homegrown talent, converting creativity into cashflow.

The agency’s investments via programming and industry sponsorship propel creative entrepreneurs as they create, perform, innovate, and export in their pursuit of commercial success.

Creative Saskatchewan is a government agency under the Ministry of Parks, Culture and Sport.

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