Welcome To Oakville Chamber of Commerce - Applying For The Coordinator, Events Position
Coordinator, Events
Location: 295 Robinson St., Oakville
Position Type: Full-time, Permanent
Reports to: President & CEO
Salary Range: $50,000–$60,000 (including benefits)
About the Oakville Chamber of Commerce
The Oakville Chamber of Commerce is a recognized leader in the business community, representing over 800 member businesses. We are focused on driving economic growth, convening leaders, and advocating for a strong and vibrant business environment. Through high-impact programming and meaningful connections, we support our members in navigating challenges and seizing opportunities.
Position Summary
We are seeking a highly organized, proactive, and service-oriented Coordinator, Events to lead the execution of our robust events portfolio.
This role is central to delivering exceptional experiences that reflect the Chamber’s brand and value to members. The Coordinator will manage the planning and execution of 40-50 events annually, ensuring operational excellence, strong partner engagement, and alignment with revenue and strategic objectives.
The ideal candidate thrives in a fast-paced environment, is solutions-focused, and brings both attention to detail and a strong client-service mindset.
Why Join Our Team
- Comprehensive benefits package
- Summer half-day Fridays
- Collaborative, high-performing team environment
- Direct exposure to business, political, and community leaders
- Performance-based incentives
Key Responsibilities
Event Planning & Execution
- Lead end-to-end execution of all Chamber events, including on-site management
- Oversee event setup, registration flow, and guest experience
- Conduct post-event evaluations to support continuous improvement
Revenue & Partner Fulfillment
- Work closely with the Manager, Operations to meet event revenue targets
- Ensure all sponsorship and partnership commitments are delivered to a high standard
- Maintain strong, professional relationships with partners and stakeholders
Operations & Logistics
- Manage event registration through CRM systems and track attendance metrics
- Coordinate all venue logistics including catering, AV, and room setup
- Ensure compliance with health, safety, and accessibility standards
Communications & Coordination
- Support development of event marketing materials and communications
- Liaise with speakers to coordinate logistics (travel, presentations, AV needs)
- Maintain clear and timely communication with venues, partners, and internal teams
- Manage all event documentation including run-of-show and follow-ups
Financial & Administrative Oversight
- Monitor event budgets and ensure cost control
- Procure event-related supplies within approved budgets
- Maintain accurate records and reporting for all events
Core Competencies
- Strong organizational and project management skills
- Exceptional attention to detail and ability to manage multiple priorities
- Confident communicator with strong relationship-building skills
- Resourceful, solutions-oriented, and adaptable under pressure
- Customer-focused with a commitment to delivering high-quality experiences
- Ability to work flexible hours, including evenings and occasional weekends
Qualifications & Experience
- Post-secondary education in Event Management, Marketing, or related field (preferred)
- 2–3 years of event coordination or related experience
- Experience managing multiple projects and stakeholders simultaneously
- Proficiency in Microsoft Office (Word, Excel, Outlook); CRM experience an asset
- Valid driver’s license and access to a reliable vehicle
- Ability to lift up to 13 kg unassisted
This role is ideal for someone who enjoys being at the centre of activity—bringing people together, creating
Start Your Application