Welcome To Maritime Beauty - Applying For The Purchasing Agent Position

 

We are currently seeking a Full-Time Purchasing Agent for our Halifax Head Office. 

 

Key Responsibilities:         

  

Supplier/Brand Ordering

 

    • Responsible for weekly Purchase orders for replenishment of flow for assigned Brands/Suppliers by reviewing computer generated Purchase Orders and making adjustments for the best determination of future demand

    • Promotion Order processing - Working closely with Marketing to identify, support and order Promotional Products (adjusting flow as required)

    • Processing and Ordering Special Order Products

    • Generate PO’s and review of PO’s against order acknowledgements. Confirming and authorizing all Purchase Orders

    • Weekly Store Transfer Back (Overstocked product)

 

Receiving

 

    • Ensuring timely arrival of all products & promotions

    • Responsible for handling border/Custom issues

    • Working with the receiving department to process Purchase Orders efficiently

    • Receiving PO’s into Syntax.

    • Confirming with receivers noted errors, and communicating/handling discrepancies  to the suppliers for correction

    • Strong communication to head of departments of late arrivals & supplier stockouts

    • Handling shipping damages/discrepancies

 

Managing assigned Brands/Suppliers

 

  • Build strong relations with key vendors

 

  • Negotiating with Suppliers to improve company profitability – margins, payment terms, freight , etc

  • Plan and follow up on monthly promotions end periods

  • Opportunities to reduce costs – Sum of Vendors/Deliveries, inventory levels, identification of slow slow/excess inventory and clear outs, lead times, safety stock, etc.

  • Requesting reimbursement from Suppliers with Loyalty programs/ regional promotions, etc

  • Identify service breakdowns and resolutions

  • Annual Price Review on all Suppliers

  • Compiling all information for New Products to be set up to Code Maintenance Coordinator     ( status of product, description, weight, UPC, etc)

 

    • Vendor File Management – making sure all information on vendors is up to date, CSR, Address, terms of payment, freight charges, and minimum orders.

 

Store Orders

 

  • Weekly store orders for replenishment of flow

  • Replenish Promotional Stock with regular weekly orders.

  • Working with Store Team Leader for special add on Requests (such as Client requests, sale day promotions, monthly promotions, etc)

  • Reconcile picking errors upon delivery to stores.

  • Allocating to stores all monthly sale day items

     

 

Inventory Control (Stores)

 

    • Allocating to stores all monthly sale day items

    • Work with Promotional Purchasers to return overstocks after a promotion period or launch.

    • Annual review of skus to determine changes in sales that would affect the store’s individual planogram.

       

 

Managing Inventory Accuracy & Integrity in assigned stores

 

  • Manage & assist store teams to achieve goals in inventory turns and service levels

  • Develop & implement best practices

  • Implement, Monitor, measure & report

 

 

 

Pricing

 

    • Excess Stock Pricing

    • Import Files for international suppliers

    • Bucket Cost Review

 

Support to all MBS departments

 

  • Ongoing Intros

  • School Contract Quotes

  • Prompt communication of ETA’s for upcoming promotions and stock outs to Marketing/ Sales and Customer Service

 

Maritime Beauty Supplies Annual Show

 

  • Inputting all Cash and Carry orders (items, pricing, quantity)

  • Creating PO’s for product needed

  • Creating Show Pick tickets by due date

 

Understanding/Utilizing computer System Resources

 

  • Syntax & Cognos

  • New Product Set Up

  • Excel, Microsoft Office

  • Hidden Product Report

  • Store Stock out report

  • Supplier Turns, Margins, Fills

  • Product Movement Codes

 

 

 

All other duties as assigned

 

 

 

Knowledge Requirements:

 

 

 

(Minimum)

 

  • Understanding of Supply Management

  • 3 years + experience in purchasing role preferably in a retail environment

  • Demonstrable experience in negotiating price, terms & conditions

  • Knowledge of market trends, data analysis & purchasing best practices

  • Excellent communication & interpersonal skills

  • Proficient in Microsoft office

  • Excellent analytical capabilities and strong detail focus

 

 

 

 

 

Key Responsibilities:        

 

 

 

Supplier/Brand Ordering

 

    • Responsible for weekly Purchase orders for replenishment of flow for assigned Brands/Suppliers by reviewing computer generated Purchase Orders and making adjustments for the best determination of future demand

    • Promotion Order processing - Working closely with Marketing to identify, support and order Promotional Products (adjusting flow as required)

    • Processing and Ordering Special Order Products

    • Generate PO’s and review of PO’s against order acknowledgements. Confirming and authorizing all Purchase Orders

    • Weekly Store Transfer Back (Overstocked product)

 

Receiving

 

    • Ensuring timely arrival of all products & promotions

    • Responsible for handling border/Custom issues

    • Working with the receiving department to process Purchase Orders efficiently

    • Receiving PO’s into Syntax.

    • Confirming with receivers noted errors, and communicating/handling discrepancies  to the suppliers for correction

    • Strong communication to head of departments of late arrivals & supplier stockouts

    • Handling shipping damages/discrepancies

 

Managing assigned Brands/Suppliers

 

  • Build strong relations with key vendors

 

  • Negotiating with Suppliers to improve company profitability – margins, payment terms, freight , etc

  • Plan and follow up on monthly promotions end periods

  • Opportunities to reduce costs – Sum of Vendors/Deliveries, inventory levels, identification of slow slow/excess inventory and clear outs, lead times, safety stock, etc.

  • Requesting reimbursement from Suppliers with Loyalty programs/ regional promotions, etc

  • Identify service breakdowns and resolutions

  • Annual Price Review on all Suppliers

  • Compiling all information for New Products to be set up to Code Maintenance Coordinator     ( status of product, description, weight, UPC, etc)

 

    • Vendor File Management – making sure all information on vendors is up to date, CSR, Address, terms of payment, freight charges, and minimum orders.

 

Store Orders

 

  • Weekly store orders for replenishment of flow

  • Replenish Promotional Stock with regular weekly orders.

  • Working with Store Team Leader for special add on Requests (such as Client requests, sale day promotions, monthly promotions, etc)

  • Reconcile picking errors upon delivery to stores.

  • Allocating to stores all monthly sale day items

     

 

Inventory Control (Stores)

 

    • Allocating to stores all monthly sale day items

    • Work with Promotional Purchasers to return overstocks after a promotion period or launch.

    • Annual review of skus to determine changes in sales that would affect the store’s individual planogram.

       

 

Managing Inventory Accuracy & Integrity in assigned stores

 

  • Manage & assist store teams to achieve goals in inventory turns and service levels

  • Develop & implement best practices

  • Implement, Monitor, measure & report

 

 

 

Pricing

 

    • Excess Stock Pricing

    • Import Files for international suppliers

    • Bucket Cost Review

 

Support to all MBS departments

 

  • Ongoing Intros

  • School Contract Quotes

  • Prompt communication of ETA’s for upcoming promotions and stock outs to Marketing/ Sales and Customer Service

 

Maritime Beauty Supplies Annual Show

 

  • Inputting all Cash and Carry orders (items, pricing, quantity)

  • Creating PO’s for product needed

  • Creating Show Pick tickets by due date

 

Understanding/Utilizing computer System Resources

 

  • Syntax & Cognos

  • New Product Set Up

  • Excel, Microsoft Office

  • Hidden Product Report

  • Store Stock out report

  • Supplier Turns, Margins, Fills

  • Product Movement Codes

 

 

 

All other duties as assigned

 

 

 

Knowledge Requirements:

 

 

 

(Minimum)

 

  • Understanding of Supply Management

  • 3 years + experience in purchasing role preferably in a retail environment

  • Demonstrable experience in negotiating price, terms & conditions

  • Knowledge of market trends, data analysis & purchasing best practices

  • Excellent communication & interpersonal skills

  • Proficient in Microsoft office

  • Excellent analytical capabilities and strong detail focus

 

 


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