We are currently seeking a Full-Time Purchasing Agent for our Halifax Head Office.
Key Responsibilities:
Supplier/Brand Ordering
Responsible for weekly Purchase orders for replenishment of flow for assigned Brands/Suppliers by reviewing computer generated Purchase Orders and making adjustments for the best determination of future demand
Promotion Order processing - Working closely with Marketing to identify, support and order Promotional Products (adjusting flow as required)
Processing and Ordering Special Order Products
Generate PO’s and review of PO’s against order acknowledgements. Confirming and authorizing all Purchase Orders
Weekly Store Transfer Back (Overstocked product)
Receiving
Ensuring timely arrival of all products & promotions
Responsible for handling border/Custom issues
Working with the receiving department to process Purchase Orders efficiently
Receiving PO’s into Syntax.
Confirming with receivers noted errors, and communicating/handling discrepancies to the suppliers for correction
Strong communication to head of departments of late arrivals & supplier stockouts
Handling shipping damages/discrepancies
Managing assigned Brands/Suppliers
Build strong relations with key vendors
Negotiating with Suppliers to improve company profitability – margins, payment terms, freight , etc
Plan and follow up on monthly promotions end periods
Opportunities to reduce costs – Sum of Vendors/Deliveries, inventory levels, identification of slow slow/excess inventory and clear outs, lead times, safety stock, etc.
Requesting reimbursement from Suppliers with Loyalty programs/ regional promotions, etc
Identify service breakdowns and resolutions
Annual Price Review on all Suppliers
Compiling all information for New Products to be set up to Code Maintenance Coordinator ( status of product, description, weight, UPC, etc)
Vendor File Management – making sure all information on vendors is up to date, CSR, Address, terms of payment, freight charges, and minimum orders.
Store Orders
Weekly store orders for replenishment of flow
Replenish Promotional Stock with regular weekly orders.
Working with Store Team Leader for special add on Requests (such as Client requests, sale day promotions, monthly promotions, etc)
Reconcile picking errors upon delivery to stores.
Allocating to stores all monthly sale day items
Inventory Control (Stores)
Allocating to stores all monthly sale day items
Work with Promotional Purchasers to return overstocks after a promotion period or launch.
Annual review of skus to determine changes in sales that would affect the store’s individual planogram.
Managing Inventory Accuracy & Integrity in assigned stores
Manage & assist store teams to achieve goals in inventory turns and service levels
Develop & implement best practices
Implement, Monitor, measure & report
Pricing
Excess Stock Pricing
Import Files for international suppliers
Bucket Cost Review
Support to all MBS departments
Ongoing Intros
School Contract Quotes
Prompt communication of ETA’s for upcoming promotions and stock outs to Marketing/ Sales and Customer Service
Maritime Beauty Supplies Annual Show
Inputting all Cash and Carry orders (items, pricing, quantity)
Creating PO’s for product needed
Creating Show Pick tickets by due date
Understanding/Utilizing computer System Resources
Syntax & Cognos
New Product Set Up
Excel, Microsoft Office
Hidden Product Report
Store Stock out report
Supplier Turns, Margins, Fills
Product Movement Codes
All other duties as assigned
Knowledge Requirements:
(Minimum)
Understanding of Supply Management
3 years + experience in purchasing role preferably in a retail environment
Demonstrable experience in negotiating price, terms & conditions
Knowledge of market trends, data analysis & purchasing best practices
Excellent communication & interpersonal skills
Proficient in Microsoft office
Excellent analytical capabilities and strong detail focus
Key Responsibilities:
Supplier/Brand Ordering
Responsible for weekly Purchase orders for replenishment of flow for assigned Brands/Suppliers by reviewing computer generated Purchase Orders and making adjustments for the best determination of future demand
Promotion Order processing - Working closely with Marketing to identify, support and order Promotional Products (adjusting flow as required)
Processing and Ordering Special Order Products
Generate PO’s and review of PO’s against order acknowledgements. Confirming and authorizing all Purchase Orders
Weekly Store Transfer Back (Overstocked product)
Receiving
Ensuring timely arrival of all products & promotions
Responsible for handling border/Custom issues
Working with the receiving department to process Purchase Orders efficiently
Receiving PO’s into Syntax.
Confirming with receivers noted errors, and communicating/handling discrepancies to the suppliers for correction
Strong communication to head of departments of late arrivals & supplier stockouts
Handling shipping damages/discrepancies
Managing assigned Brands/Suppliers
Build strong relations with key vendors
Negotiating with Suppliers to improve company profitability – margins, payment terms, freight , etc
Plan and follow up on monthly promotions end periods
Opportunities to reduce costs – Sum of Vendors/Deliveries, inventory levels, identification of slow slow/excess inventory and clear outs, lead times, safety stock, etc.
Requesting reimbursement from Suppliers with Loyalty programs/ regional promotions, etc
Identify service breakdowns and resolutions
Annual Price Review on all Suppliers
Compiling all information for New Products to be set up to Code Maintenance Coordinator ( status of product, description, weight, UPC, etc)
Vendor File Management – making sure all information on vendors is up to date, CSR, Address, terms of payment, freight charges, and minimum orders.
Store Orders
Weekly store orders for replenishment of flow
Replenish Promotional Stock with regular weekly orders.
Working with Store Team Leader for special add on Requests (such as Client requests, sale day promotions, monthly promotions, etc)
Reconcile picking errors upon delivery to stores.
Allocating to stores all monthly sale day items
Inventory Control (Stores)
Allocating to stores all monthly sale day items
Work with Promotional Purchasers to return overstocks after a promotion period or launch.
Annual review of skus to determine changes in sales that would affect the store’s individual planogram.
Managing Inventory Accuracy & Integrity in assigned stores
Manage & assist store teams to achieve goals in inventory turns and service levels
Develop & implement best practices
Implement, Monitor, measure & report
Pricing
Excess Stock Pricing
Import Files for international suppliers
Bucket Cost Review
Support to all MBS departments
Ongoing Intros
School Contract Quotes
Prompt communication of ETA’s for upcoming promotions and stock outs to Marketing/ Sales and Customer Service
Maritime Beauty Supplies Annual Show
Inputting all Cash and Carry orders (items, pricing, quantity)
Creating PO’s for product needed
Creating Show Pick tickets by due date
Understanding/Utilizing computer System Resources
Syntax & Cognos
New Product Set Up
Excel, Microsoft Office
Hidden Product Report
Store Stock out report
Supplier Turns, Margins, Fills
Product Movement Codes
All other duties as assigned
Knowledge Requirements:
(Minimum)
Understanding of Supply Management
3 years + experience in purchasing role preferably in a retail environment
Demonstrable experience in negotiating price, terms & conditions
Knowledge of market trends, data analysis & purchasing best practices
Excellent communication & interpersonal skills
Proficient in Microsoft office
Excellent analytical capabilities and strong detail focus