Welcome To Ascribe - Applying For The Production Scheduler and Executive Assistant Position

Ascribe Marketing Communications Inc. is hiring a 

Production Scheduler and Executive Assistant

Are you a master schedulerwho can plan, organize, replan and reorganize tirelessly? A strong problem-solverwith personal discipline able to keep a high-performance team on-system, workflow on track and in order? Are you able to proactively anticipate challenges and work collaboratively to address them? 

Are you comfortable working in a fast-paced environment, maintaining diligent focus on the details that matter and calm confidence amid a dense schedule of activity? Are you able to keep an eye on resultswhile busy with tasks? 


Are you professional and sharp-minded, with excellent verbal and written communication skills, comfortable working for an energetic entrepreneur with a direct communication style? 

As Ascribe’s Production Scheduler and Executive Assistant, you will: 


·       Apply Ascribe’s defined decisionmaking principles in planning and replanning time and prioritizing activities 

·       Manage the company’s daily calendar, monitoring progress against targets and making dynamic adjustments based on daily/weekly priorities

·       Coordinate the scheduling of client meetings, internal Ascribe meetings, work blocks and deliverables — collaborating with Ascribe’s Project Manager and having quick check-ins with team members as needed — to keep clients happy, business flowing and the company and President’s workloads in balance

·       Monitor and manage the President’s daily calendar, ensuring targets are met/adjusted as needed

·       Support the President’s business development, sales and marketing activities including drafting quotes, doing online research, etc. 



·       Experience with production/resource planning

·       Diploma or degree in Business, Office Administration and/or Communications/Marketing

·       Excellent verbal, written and email communication skills

·       Skilled use of Microsoft Office (Word, Excel, PowerPoint)

·       Experience in a customer service role an asset

·       Access to a vehicle an asset


About Ascribe Marketing Communications 

Ascribe is an Ottawa-based marketing writing agency with a reputation for delivering writing of the highest quality, enabled by smart process and supported by attentive client service. Our team of journalistic-minded writers and editors shares the philosophy that great writing begins with great thinking. We bring intelligence, a strategic sensibility and a storytelling instinct to each assignment, drawing on exceptional experience creating content for marketing campaigns, videos, websites, articles, annual reports, white papers and more. We are a valued extension of our clients’ marcom teams—local, national and multinational organizations including the Royal Canadian Mint, the Mental Health Commission of Canada, BDC, Nokia and Bell Canada.

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