Welcome To Gregory & Appel - Applying For The Administrative Assistant / Reception - OGMP Position

 

JOB DESCRIPTION

 

Summary/Objective
Assists in the administration of financial/ business functions of OGMP departments. Extends hospitality as receptionist.  Performs tasks with work priorities and general instructions directed by the Chief of Staff. 

 

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1.        Hospitality for visitors to all ministries (welcome, signing in as needed, notifying staff)

 

2.        Hospitality via phone for all callers (transferring to appropriate department)

 

3.       Processing mail and packages in/out; assisting various departments with stuffing envelopes, address labels, etc.

 

4.       Initiating and monitoring requests to the building management on behalf of ministries via a web interface (temperature issues, housekeeping, visitor parking, etc.)

 

5.       Recording access card and parking tag information

 

6.       General administrative support for:

 

a.       Communication Ministries

 

i)        Processing orders for materials

 

ii)       Updating portions of the website

 

iii)     Proofreading various publications

 

iv)     Project organization/tracking

 

v)       Address corrections in databases used by Treasury Services and Communication Ministries (Raiser’s Edge)

 

b.       Treasury Services

 

i)        Processing financial information (tracking and inputting deposits, proofing giving batches)

 

c.        Week of Compassion and Reconciliation

 

i)        Answering general information calls

 

ii)       Distributing materials

 

iii)     Generating donor correspondence

 

iv)     Distributing electronic newsletter

 

v)       Participating in weekly staff call

 

d.       Chief of Staff

 

i)        Monitoring and ordering of supplies for Christian Church Services

 

ii)       General assembly organizational tasks including but not limited to finding dates for meetings/conference calls, gathering materials, organizing files, tracking timelines

 

iii)     Assisting Director of Meetings - General assembly registration system and Miscellaneous organizational tasks for other meetings

 

Competencies

1. Experience with Microsoft Office programs such as Excel and Word.
2. Collaborative.
3. Business acumen.
4. Communication proficiency.
5. Ethical conduct.
6. Problem solving/analysis.

 

7. Consistent follow-through.

 

8. Personal Effectiveness/Credibility

 


Supervisory Responsibility
None

 

Work Environment
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

 

Position Type/Expected Hours of Work
This is a part-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to Noon.

 

Travel
This position does not require travel.

 

Required Education and Experience
High School Diploma or GED.

 

Preferred Education and Certifications
Prior experience within the Christian Church (Disciples of Christ)

 

Minimum of 1 year of professional experience in a finance or accounting role.

 

 

 

AAP/EEO Statement
OGMP provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. 

 

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

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